Job @ International Federation of Library Associations and Institutions (IFLA)

Job Title: Administrative Assistant – Data Processing & Analysis

The International Federation of Library Associations and Institutions (IFLA) Headquarters is looking for an Administrative Assistant - Data Processing & Analysis (a full-time position, 36 hr/week) to join a dynamic team of 25+ people that manages and develops programmes for members and the library and information sector worldwide. The Administrative Assistant supports the work of the Member Services team with an emphasis on data processing and analysis. The work is done under direction but requires some interpretation and judgement.

Location

IFLA Headquarters is located in The Hague (next to The Hague Central Station) in The Netherlands.

Key areas of Responsibility

This role will be responsible for:

Data

·     To assist in the compilation and maintenance of relevant data for the Library Map of the World

·         To correspond with contacts regarding data for the Library Map of the World

·        To assist with the implementation of new developments within the Library Map of the World

Membership

·      To maintain accurate and up-to-date membership details in IFLA’s membership management system

·      To assist in the administration of IFLA membership, including annual renewals, signing up new members and answering queries from members. Includes the raising of invoices and monitoring of payments

Professional Units

·   Assisting with the processing and compilation of documentation for the Professional Committee;

·       Updating mailing lists and assisting Officers with the use of relevant tools;

·       Organising and maintaining a range of records, statistics and documentation;

·   Other administrative tasks, as required by the Manager, Member Services and/or the Secretary-General

·       To assist with other data projects as required

Qualifications and Experience

·         A-levels or equivalent / MBO (Dutch)

·         Diploma in Business Administration/Secretarial studies or equivalent

·         Min. 3 years related working experience in a small international office

·         Excellent administrative skills, attention to detail and works accurately

·         Strong analytical and numeracy skills

·         Ability to use relevant software packages, including Microsoft Office

·         Experienced/Advanced Excel skills

·        Experience working with membership management and reporting systems

·        Experience with membership or relational databases

·       Good planning and organisational skills

·       Show the ability to work efficiently with minimal supervision while providing support where necessary in a team environment

·         Excellent command of English

Salary

The gross monthly salary will depend on your skills and experience. You will also receive a holiday allowance (8% of your annual salary), an end of year bonus and enjoy 25 days of holidays per year. You will also participate in IFLA’s group pension scheme.

Closing date

The closing date is 31 October 2017.

How to apply

Please send your CV including a brief motivation letter in English, highlighting/summarising your relevant experience and skills to vacancies@ifla.org. Only candidates with valid documentation to work in The Netherlands will be considered.